Waiting until the end to organise project evidence turns handover into a recovery exercise. Teams search inboxes, ask former colleagues and reconcile different versions.
Instead, agree the structure early. Decide how locations, assets and systems will be named. Link records as they are created and check completeness at project milestones.
An archive should preserve those relationships. Future operators need to understand not only which file was saved, but what it relates to and why it matters.